Privacy Policy for CHILL ACT & All CHILL ACT–Related Websites
(Including but not limited to chillactutah.com, chillact.com, and affiliated event platforms)
Effective Date: [Insert Date]
Last Updated: [Insert Date]
CHILL ACT (“we,” “our,” “us”) is dedicated to promoting Children’s Health, Inclusion, Learning & Leadership through expos, events, and online platforms. This Privacy Policy explains in detail how we collect, use, share, and protect personal and organizational data across all CHILL ACT–related websites, event registration systems, and digital platforms.
By attending a CHILL ACT event, registering online, or using any of our platforms, you consent to the practices outlined below.
1. Scope of Policy
This Privacy Policy applies to:

Websites and Subdomains: chillactutah.com, chillact.com, and any future CHILL ACT–branded websites or subdomains.
Event Platforms: Registration systems, booking portals, and ticketing platforms used for CHILL ACT expos and partner events.
Digital Communications: Emails, SMS, newsletters, mobile alerts, and push notifications.
Media and Marketing: Event photography, videography, promotional campaigns, and shared materials.

2. Information We Collect
We may collect the following categories of information:
a) Visitor & Family Data

Names, addresses, phone numbers, email addresses.
Registration forms for expo attendance.
Family interests, child’s age group, and service categories (e.g., ABA therapy, homeschooling, robotics, fitness).

b) Vendor & Exhibitor Data

Organization name, representative details, contact information.
Booth bookings, sponsorship levels, promotional material, and service categories.
Payment and invoicing information.

c) Media Content

Event photographs, videos, testimonials, and live recordings.
Likenesses of attendees, including children, families, vendors, and speakers.

d) Technical Data

Cookies, IP addresses, device/browser details, analytics data.
Interaction with event platforms (page views, registration clicks, form submissions).

e) Communications Data

Opt-in data for newsletters, SMS updates, reminders.
Responses to expo surveys and feedback forms.

3. Use of Event Photos, Videos, and Media

By entering CHILL ACT events, you grant permission for photos, videos, and media of you or your family to be captured and used by CHILL ACT.
Media may be used for:
- Marketing campaigns (digital, social media, print).
- Publicity, promotional, or educational purposes.
- Sharing with vendors/exhibitors to highlight the event or their participation.
CHILL ACT reserves the right to distribute expo-related media to vendors, exhibitors, sponsors, and partners for promotional purposes.

4. Sharing of Data
We respect data privacy but also recognize the role of our expos in connecting families and providers. Therefore:

With Vendors/Exhibitors:
- If a visitor/family has opted in, their contact and interest details may be shared with vendors, exhibitors, or sponsors.
- CHILL ACT organizers reserve the discretion to share pre-registered data with vendors/exhibitors who provide relevant services to families.
For Marketing & Communications:
- Emails, phone numbers, and SMS data may be used for expo updates, partner announcements, and promotions.
With Third-Party Providers:
- We may share information with service providers who handle marketing automation, payment processing, analytics, and data hosting.
For Legal Compliance:
- Data may be disclosed if required by law, subpoena, court order, or government request.

5. Communications: Email, SMS, and Marketing

By registering for a CHILL ACT event, you agree to receive communications by email, SMS, and other digital channels.
Types of communication:
- Event reminders, schedules, and booking confirmations.
- Vendor offers, discounts, and expo-related promotions.
- Post-event follow-ups, surveys, and future expo invitations.
Opt-Out: You may unsubscribe from emails at any time or reply STOP to SMS messages. Essential communications (e.g., ticket confirmations, compliance notices) cannot be opted out of.

6. Cookies, Tracking & Analytics
Our websites and platforms may use:

Cookies: To remember preferences, track sessions, and improve website performance.
Analytics Tools: (Google Analytics, Meta Pixel, TikTok Pixel, etc.) to measure visitor engagement and advertising effectiveness.
Advertising Pixels: To re-target audiences with relevant expo/vendor information.
By using our websites, you consent to the use of cookies and similar tracking technologies.

7. Data Retention

Visitor & Vendor Data: Retained as long as necessary to manage expos, comply with laws, and communicate about future CHILL ACT events.
Event Media: Photos and videos may be stored indefinitely for historical, marketing, and promotional purposes.
Opt-Out Requests: When users request deletion, we will remove their personal contact data where legally permissible.

8. Data Security
We implement industry-standard measures including:

Secure servers and firewalls.
Encrypted transactions for payment data.
Restricted staff access to sensitive information.

However, no system is fully secure. You acknowledge that participation in expos and online platforms involves some inherent risk.
9. Children’s Privacy

CHILL ACT is a family- and child-centered platform. Data is collected primarily from parents, guardians, and service providers.
We do not knowingly collect personal information directly from children under 13 without parental consent.
Parents/guardians are responsible for managing their child’s participation in CHILL ACT activities and the consent for photos, videos, and communications.

10. Your Rights
Depending on your jurisdiction (e.g., GDPR in Europe, CCPA in California), you may have rights to:

Access, correct, or request deletion of your personal data.
Restrict or object to data sharing.
Withdraw consent for marketing communications.
File a complaint with your local data protection authority.

Requests can be submitted via:
📧 Email: [Insert Contact Email]
11. International Users
Our events are U.S.-based, but families, vendors, and partners may join from other countries. By using CHILL ACT platforms, you consent to the transfer of your information to the United States, where data protection laws may differ from those in your country.
12. Liability Disclaimer

CHILL ACT is not responsible for third-party misuse of shared data once authorized or disclosed.
Vendors, exhibitors, and partners are independently responsible for their handling of data received from CHILL ACT.
We disclaim liability for any unauthorized access, hacking, or data breaches beyond our reasonable control.

13. Policy Updates
We may update this Privacy Policy periodically. Changes will be posted on our websites with the “Last Updated” date. Continued use of CHILL ACT platforms or participation in expos indicates acceptance of updates.
14. Contact Us
CHILL ACT Privacy Officer
📧 Email: EVENTS@CHILLACT.COM

Websites and Subdomains: chillactutah.com, chillact.com, and any future CHILL ACT–branded websites or subdomains.

Event Platforms: Registration systems, booking portals, and ticketing platforms used for CHILL ACT expos and partner events.

Digital Communications: Emails, SMS, newsletters, mobile alerts, and push notifications.

Media and Marketing: Event photography, videography, promotional campaigns, and shared materials.

2. Information We Collect We may collect the following categories of information: a) Visitor & Family Data

Names, addresses, phone numbers, email addresses.

Registration forms for expo attendance.

Family interests, child’s age group, and service categories (e.g., ABA therapy, homeschooling, robotics, fitness).

b) Vendor & Exhibitor Data

Organization name, representative details, contact information.

Booth bookings, sponsorship levels, promotional material, and service categories.

Payment and invoicing information.

c) Media Content

Event photographs, videos, testimonials, and live recordings.

Likenesses of attendees, including children, families, vendors, and speakers.

d) Technical Data

Cookies, IP addresses, device/browser details, analytics data.

Interaction with event platforms (page views, registration clicks, form submissions).

e) Communications Data

Opt-in data for newsletters, SMS updates, reminders.

Responses to expo surveys and feedback forms.

3. Use of Event Photos, Videos, and Media

By entering CHILL ACT events, you grant permission for photos, videos, and media of you or your family to be captured and used by CHILL ACT.

Media may be used for:

Marketing campaigns (digital, social media, print).

Publicity, promotional, or educational purposes.

Sharing with vendors/exhibitors to highlight the event or their participation.

CHILL ACT reserves the right to distribute expo-related media to vendors, exhibitors, sponsors, and partners for promotional purposes.

4. Sharing of Data We respect data privacy but also recognize the role of our expos in connecting families and providers. Therefore:

With Vendors/Exhibitors:

If a visitor/family has opted in, their contact and interest details may be shared with vendors, exhibitors, or sponsors.

CHILL ACT organizers reserve the discretion to share pre-registered data with vendors/exhibitors who provide relevant services to families.

For Marketing & Communications:

Emails, phone numbers, and SMS data may be used for expo updates, partner announcements, and promotions.

With Third-Party Providers:

We may share information with service providers who handle marketing automation, payment processing, analytics, and data hosting.

For Legal Compliance:

Data may be disclosed if required by law, subpoena, court order, or government request.

5. Communications: Email, SMS, and Marketing

By registering for a CHILL ACT event, you agree to receive communications by email, SMS, and other digital channels.

Types of communication:

Event reminders, schedules, and booking confirmations.

Vendor offers, discounts, and expo-related promotions.

Post-event follow-ups, surveys, and future expo invitations.

Opt-Out: You may unsubscribe from emails at any time or reply STOP to SMS messages. Essential communications (e.g., ticket confirmations, compliance notices) cannot be opted out of.

6. Cookies, Tracking & Analytics Our websites and platforms may use:

Cookies: To remember preferences, track sessions, and improve website performance.

Analytics Tools: (Google Analytics, Meta Pixel, TikTok Pixel, etc.) to measure visitor engagement and advertising effectiveness.

Advertising Pixels: To re-target audiences with relevant expo/vendor information.

By using our websites, you consent to the use of cookies and similar tracking technologies.

7. Data Retention

Visitor & Vendor Data: Retained as long as necessary to manage expos, comply with laws, and communicate about future CHILL ACT events.

Event Media: Photos and videos may be stored indefinitely for historical, marketing, and promotional purposes.

Opt-Out Requests: When users request deletion, we will remove their personal contact data where legally permissible.

8. Data Security We implement industry-standard measures including:

Secure servers and firewalls.

Encrypted transactions for payment data.

Restricted staff access to sensitive information.

However, no system is fully secure. You acknowledge that participation in expos and online platforms involves some inherent risk. 9. Children’s Privacy

CHILL ACT is a family- and child-centered platform. Data is collected primarily from parents, guardians, and service providers.

We do not knowingly collect personal information directly from children under 13 without parental consent.

Parents/guardians are responsible for managing their child’s participation in CHILL ACT activities and the consent for photos, videos, and communications.

10. Your Rights Depending on your jurisdiction (e.g., GDPR in Europe, CCPA in California), you may have rights to:

Access, correct, or request deletion of your personal data.

Restrict or object to data sharing.

Withdraw consent for marketing communications.

File a complaint with your local data protection authority.

CHILL ACT is not responsible for third-party misuse of shared data once authorized or disclosed.

Vendors, exhibitors, and partners are independently responsible for their handling of data received from CHILL ACT.

We disclaim liability for any unauthorized access, hacking, or data breaches beyond our reasonable control.

2. Information We Collect
We may collect the following categories of information:
a) Visitor & Family Data

4. Sharing of Data
We respect data privacy but also recognize the role of our expos in connecting families and providers. Therefore:

6. Cookies, Tracking & Analytics
Our websites and platforms may use:

8. Data Security
We implement industry-standard measures including:

However, no system is fully secure. You acknowledge that participation in expos and online platforms involves some inherent risk.
9. Children’s Privacy

10. Your Rights
Depending on your jurisdiction (e.g., GDPR in Europe, CCPA in California), you may have rights to: