CHILL ACT COLORADO

Participation & Presence

• The booth is provided on a complimentary basis as recognition of the Sponsor’s contribution to the community.

• Sponsor agrees to attend and actively participate during expo hours. Booth setup and takedown must be completed within timelines shared by the CHILL Act Event Team.

• Sponsor agrees to maintain a welcoming, inclusive environment at their booth in alignment with CHILL Act’s mission.

  Vendor Discipline & Conduct

  
  

Vendor Discipline & Conduct

• Sponsor must ensure professional conduct of all representatives at the booth.

• Booth areas must be kept clean, safe, and family-friendly at all times.

• No disruptive behavior, unapproved product sales, or activities outside of the booth area are permitted.

Brand Representation

• All flyers, brochures, banners, or promotional items displayed at the booth must be pre-approved designs provided by the Sponsor.

• Any additional signage, displays, or AV usage must be coordinated with CHILL Act Event Management in advance.

Safety & Compliance

• Sponsor agrees to follow all venue safety rules and regulations, as well as CHILL Act’s event policies.

• Any equipment brought by the Sponsor must meet venue compliance standards (electrical, fire safety, etc.).

Collaboration & Media

• Sponsor grants CHILL Act permission to use booth photos, logos, and participation highlights for event promotions, press releases, and recap materials.

• Sponsor agrees to acknowledge CHILL Act in any press or community communications related to their booth participation.

Social Media & Event Promotion

• Sponsor agrees to share the event on their official social media channels (e.g., Facebook, Instagram, LinkedIn) at least two times before the event date.

• Sponsor agrees to tag and mention CHILL Act’s official handles to maximize reach and engagement.

• Sponsor is encouraged to continue engagement by posting booth highlights during or after the expo.

Honorary Sponsorship – Terms & Disclaimers

Booth Placement & AllocationHonorary booth placement is guaranteed, however the specific booth location and positioning are solely determined by the event organizers. Placement decisions are based on overall event design, operational flow, safety considerations, and visibility planning. No specific booth spot or area can be requested or assured.*

Voluntary Participation

Honorary Sponsorship is entirely voluntary and is extended at the sole discretion of CHILL Act organizers. Acceptance of an honor

Booth Placement & AllocationHonorary booth placement is guaranteed, however the specific booth location and positioning are solely determined by the event organizers. Placement decisions are based on overall event design, operational flow, safety considerations, and visibility planning. No specific booth spot or area can be requested or assured.*

Disclaimer of Outcomes

CHILL Act is a community resource platform designed to bring families and providers together.

As with all events, no specific results or outcomes are promised or implied, including but not limited to:

• Marketing performance or promotional outcomes

• Sales of goods or services

• Visitor footfall, quantity, or turnout

• Visitor engagement, interest level, or conversions

• Lead generation or follow-up opportunities

  
  
*

All such variables depend on numerous external factors and are universally recognized as outside the reasonable control of any event organizer.

By participating as an Honorary Sponsor, you acknowledge and accept above terms.